| TOURISM INFRASTRUCTURE AND ENTERPRISE ZONE AUTHORITY
CORPORATE GOVERNANCE SCORECARD |
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| # | QUESTION | YES | NO | LINK SOURCE |
| 1. | Does the GOCC disclose a policy that: | |||
| a. | Stipulates the existence and scope of its effort to address customer’s welfare? | ✔ | Sec. 39, TIEZA Code of Corporate Governance | |
| b. | Elaborates its efforts to interact with the communities in which they operate? | ✔ | Sec. 37, TIEZA Code of Corporate Governance | |
| c. | Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? | ✔ | Sec. 40, TIEZA Code of Corporate Governance | |
| 2. | Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies? | |||
| a. | Customer health and safety | ✔ | TIEZA Workplace Health Measures | |
| b. | Interaction with the communities | ✔ | ||
| c. | Environmentally-friendly value chain | ✔ | ||
| 3. | Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? | ✔ | ||
| 4. | Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. | |||
| a. | Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights? | ✔ | TIEZA Whistleblowing Policy, Transparency Seal | |
| 5. | Performance-enhancing mechanisms for employee participation should be permitted to develop. | |||
| a. | Does the GOCC explicitly mention the health, safety and welfare policy for its employees? | ✔ | Sec. 41, TIEZA Code of Corporate Governance | |
| b. | Does the GOCC publish data relating to health, safety and welfare of its employees? | ✔ | HR Data re Employees Welfare | |
| c. | Does the GOCC have training and development programmes for its employees? | ✔ | HR Data re Trainings | |
| d. | Does the GOCC publish data on training and development programs for its employees? | ✔ | ||
| 6. | Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. | |||
| a. | Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? | ✔ | TIEZA Whistleblowing Policy, Transparency Seal | |
| b. | Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? | ✔ | ||
| 7. | Does the GOCC’s annual report disclose the following items: | |||
| a. | Corporate objectives | ✔ | TIEZA Annual Reports, Transparency Seal | |
| b. | Financial performance indicators | ✔ | Financial Statements, Transparency Seal | |
| c. | Non-financial performance indicators | ✔ | Performance Evaluation System, Transparency Seal | |
| d. | Details of whistle-blowing policy | ✔ | TIEZA Whistleblowing Policy, Transparency Seal | |
| e. | Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners | ✔ | About Us, Board of Directors
and |
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| f. | Training and/or continuing education programme attended by each director/commissioner | ✔ | Due to COVID19 Pandemic and the austerity measures of the Authority, budget for trainings was reduced. | |
| 8. | Are the annual reports downloadable from the GOCC’s website? | ✔ | TIEZA Annual Reports, Transparency Seal | |
| 9. | Corporate Governance Confirmation Statement | |||
| a. | Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue? | ✔ | TIEZA Annual Reports, Transparency Seal | |
| 10. | Timely filing/release of annual/financial reports | |||
| a. | Are the audited annual financial report/statement released within 60 days upon receipt from COA? | ✔ | Financial Statements, Transparency Seal | |
| b. | Is the annual report released within 90 days from release of audited financial report? | ✔ | ||
| c. | Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company? | ✔ | ||
| 11. | Corporate Vision and Mission/ Strategy | |||
| a. | Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year? | ✔ | TIEZA Vision and Mission
The submission of the Performance Evaluation Scorecard documents includes the submission of TIEZA’s Strategy Map and Charter Statement which contains the vision and mission of the Authority. The submission of said documents is approved by the TIEZA Board of Directors. |
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| b. | Does the Board of Directors monitor/oversee the implementation of the corporate strategy? | ✔ | Attendance Record of Directors in Regular Board and Committee Meetings
Corporate strategies and policies are being taken up in the TIEZA Management Committee and presented in TIEZA Board Meetings. |
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| 12. | Did the GOCC achieve 90% in the PES? | ✔ | *Validation still on-going. | |
| 13. | Code of ethics or conduct | |||
| a. | Are the details of the code of ethics or conduct disclosed? | ✔ | Code of Ethical Principles and Rules of Conduct for TIEZA Employees and Officers | |
| b. | Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? | ✔ | ||
| c. | Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? | ✔ | ||
| 14. | Does the Board appoint a Nomination Compensation / Remuneration Committee? | ✔ | Human Resource Committee, Board of Directors
Sec. 16.3 of the TIEZA Code of Corporate Governance does not preclude the Board of Directors from formally combining the functions of the committees into such combination that will best serve the interest of the Authority. Hence, the functions of the Nomination and Remunerations Committee are absorbed by the TIEZA Human Resource Committee. |
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| 15. | Did the Nomination Compensation/Remuneration Committee meet at least twice during the year? | ✔ | Attendance Record of Directors in Regular Board and Committee Meetings
Due to the constraints made by the COVID19 Pandemic, matters concerning human resources were elevated directly to the TIEZA Board Meetings for urgent action. |
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| 16. | If yes, is the report of the Nomination Compensation/Remuneration Committee publicly disclosed? | ✔ | ||
| 17. | Does the Board appoint an Audit Committee? | ✔ | Audit Committee, Board of Directors | |
| 18. | If yes, is the report of the Audit Committee publicly disclosed? | ✔ | ||
| 19. | Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? | ✔ | About Us, Board of Directors and TIEZA Annual Reports, Transparency Seal
Dir. Roy B. Martin is Certified Hotel Administrator (CHA) given by the American Hotel and Lodging Educational Institute |
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| 20. | Did the Audit Committee meet at least four times during the year? | ✔ | Attendance Record of Directors in Regular Board and Committee Meetings | |
| 21. | Does the Board appoint a Risk Management Committee? | ✔ | Risk Management Committee, Board of Directors | |
| 22. | If yes, is the report on Risk Management Committee publicly disclosed? | ✔ | ||
| 23. | Does at least one member of the Risk Management Committee have a background in finance and investments? | ✔ | About Us, Board of Directors and TIEZA Annual Reports, Transparency Seal
Dir. Roy B. Martin is Certified Hotel Administrator (CHA) given by the American Hotel and Lodging Educational Institute |
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| 24. | Board meetings and attendance | |||
| a. | Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1) | ✔ | 2021 Attendance Record of Directors in Regular Board and Committee Meetings
Due to the COVID 19 Pandemic, meetings were limited. |
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| b. | Does the Board of Directors meet at least monthly? | ✔ | ||
| c. | Did the Board of Directors meet on at least 75% on their scheduled meetings? | ✔ | ||
| d. | Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year? | ✔ | GCG’s Director Attendance System
The 2020 Director Attendance System (DAS) of the Internet-Based Performance Evaluation of Directors (iPED) has identified several members of the TIEZA Board who have had at least 90% of all meeting held during 2020. |
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| e. | Did the Board of Directors meet separately at least once during the year without the President/CEO present? | ✔ | Attendance Record of Directors in Regular Board and Committee Meetings
TIEZA Board of Directors held its Regular Board Meetings on November 06, 2020 and December 14, 2020 Regular Board Meetings without COO Pocholo J.D. Paragas. |
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| 25. | Access to information | |||
| a. | Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? | ✔ | Complete Staff Work Guidelines | |
| b. | Is the Board Secretary trained in legal, accountancy or company secretarial practices? | ✔ | Atty. Al Conrad B. Espaldon is a member in good standing of the Integrated Bar of the Philippines | |
| 26. | Internal Audit | |||
| a. | Does the company have a separate internal audit function? | ✔ | TIEZA Mandate and Function | |
| b. | Does the appointment and removal of the internal auditor require the approval of the Audit Committee? | ✔ | Item 1.1.2. Audit Committee | |
| 27. | Risk Oversight | |||
| a. | Does the company disclose the internal control procedures/risk management systems it has in place? | ✔ | TIEZA Annual Reports, Transparency Seal | |
| b. | Does the Annual Report disclose that the board of directors/commissioners has conducted a review of the company’s material controls (including operational, financial and compliance controls) and risk management systems? | ✔ | ||
| c. | Does the company disclose how key risks are managed? | ✔ | ||
| d. | Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems? | ✔ | ||
| 28. | Board Chairman and CEO | |||
| a. | Do different persons assume the roles of Chairman and CEO? | ✔ | About Us, Board of Directors
and |
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| 29. | Orientation Program | |||
| a. | Does the GOCC have orientation programs for new Directors? | ✔ | The Corporate Secretary, in the event that there is a newly appointed member of the TIEZA Board of Directors, conducts an orientation and briefer. The latest director to be oriented is Dir. Ronald S. Ang on 12 August 2021. | |
| b. | Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs? | ✔ | The Office of the Corporate Secretary ensures that the TIEZA Board of Directors is informed of any available trainings particularly from Institute of Corporate Directors of ICD. | |
| c. | Did all Appointive Directors attend at least 1 training for the calendar year? | ✔ | Due to COVID19 Pandemic and the austerity measures of the Authority, budget for trainings was reduced. | |
| 30. | Board Appraisal | |||
| a. | Is an annual performance assessment conducted of the Board of Directors? | ✔ | The TIEZA Board of Directors follows the prescribed performance evaluation measure of the Governance Commission for GOCCs which is known as the Performance Evaluation for Directors System of iPED.
The iPED is developed by the Governance Commission for GOCCs (GCG) to effectively implement the Performance Evaluation for Directors in the GOCC Sector (PED). This tool is designed to facilitate a more stable, confidential, secure, and reliable database system that will house the performance reviews of all the members of the Governing Boards of various Government-Owned or -Controlled Corporations (GOCCs) under the jurisdiction of GCG. Pursuant to GCG MC No. 2014-03 (3rd Issue), all Ex Officios, their duly designated Alternates, and Appointive Directors are required to encode their self and peer ratings, comments, and assessments in the iPED. (Source: GCG Website) On 13 August 2021, the GCG has TIEZA Board Members who are eligible to participate in the Directors Performance Review based on the validation of CY 2020 Directors Attendance System (DAS) submissions. |
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| b. | Does the GOCC disclose the process followed in conducting the Board assessment? | ✔ | ||
| c. | Does the GOCC disclose the criteria used in conducting the Board assessment? | ✔ | ||
| 31. | Committee Appraisal | |||
| a. | Is an annual performance assessment conducted of the Board of Directors Committees? | ✔ | ||
| Stakeholder Relationship | ||||
| 1. | Does the GOCC practice Global Reporting Index (GRI) on its annual reports? | ✔ |
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| Disclosure and Transparency | ||||
| Quality of Annual Report | ||||
| 2. | Is the audited annual financial report/statement released within 30 days upon receipt from COA? | ✔ | Financial Statements, Transparency Seal | |
| Responsibilities of the Board | ||||
| 1. | Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs? | ✔ | ||
| 2. | Is there non-compliance with Good Governance Conditions? | *Validation still on-going. | ||